Creating a purchase request is a common business process. Different employees within an organisation generate purchase requests for goods or services. Once approved, a purchase request becomes a purchase order. Using NetSuite’s buy/sell functionality, a purchase request can be entered directly as a bill after the vendor sends the invoice. Alternatively, the employee can enter the purchase directly at the point of sale. 

This method of purchasing enables employees to initiate the purchasing process independently without the involvement of an internal procurement department. When compared to Purchase Requests, which require vendor identification for each item, Purchase Requisitions are much simpler to create. Moreover, they allow for notes to accompany the purchase. Unlike purchase requests, a Purchase Requisition is best suited for businesses with a procurement department. 

Typically, customers choose to use one or both of these two purchasing routes. Using the Purchase Request method, employees can submit unapproved purchase orders, which will later become Purchase Orders. This method is useful if an employee already knows what they are buying but needs approval. It is ideal for companies that have many items or services to purchase, but prefer to manage the purchasing process themselves. However, if a new employee is requesting a specific item or service, it is better to generate an order. 

Using the Purchase Request method of purchasing, the business owner can approve the purchase request in NetSuite. Once the order is approved, the Business Owner/Requestor must send the invoice back to Accounts Payable. The bill should include the URL of the PO Change Approval issue. Otherwise, the invoice will not be paid. So, why is it important to create an online purchase request process in NetSuite? 

Using the Purchase Request method will allow employees to initiate the purchasing process independently. With the Purchase Request method, the employee can add notes and describe what they are purchasing. The Process of approving the purchase request is governed by NetSuite’s rules. A company can also use a combination of both methods, or both. The choice is ultimately up to the business. You can decide which route is best for your company and your employees. 

In NetSuite, the user has two options for purchasing: creating a purchase request and a purchase order. The former allows employees to enter unapproved purchase orders that will be turned into a purchase order once it is approved. The latter is a good option for individual employees who know exactly what they are buying and don’t need a formal document. The user can make changes to the request if they need to.